Visitex Touch has reduced
the pressure on our reception big time. Now our visitors themselves create their
badges, the employees are intimated by emails, SMS etc. and the Security head gets
the reports automatically ! We are getting the required security without much work
for our staff …
A Multi-tenant building
in Singapore
VisiteXTM Touch - A Touch Screen
based
Visitor Management Kiosk
The incidences at the turn of this millennium has shifted paradigms of human life.
Scanning, whisking, surveillance has become a way of life for us. Visitor Management
is one of such internationally applied safety exercise followed by most of the enterprises,
corporate, defense organizations, schools etc.
Today the main challenge faced by Security Personnel’s is how to implement
these systems without creating a negative image.
VisiteXTM Touch is a touch screen based solution which can help implement
visitor management in a very user friendly manner.
VisiteXTM Touch kiosk is placed at the reception area. If a visitor comes
to the gate, the security personnel check the credentials of the individual and
allow him/her to go to the reception.
At the reception the person can create his / her own badge by just clicking on the
options provided. The Digital Camera takes the photograph of the person and the
badge is printed. This badge is printed on a thermal printer and hence the running
cost printing is just 5 cents per badge!
It is possible to keep the pre-set appointments on the Kiosk so the visitors do
not have to add the relevant details. Just by providing the appointment number they
can generate the badge.
This kiosk can also provide directions to the visitor to a specific department or
building. These directions can be downloaded as an SMS/text massages !
So over all VisiteXTM Touch kiosk creates a welcoming atmosphere for
the visitor while maintaining a very high standard of security.
Why is Visitor Management necessary?
Type of individual
Knowledge about the individual from
a security point of view
Duration within the premise
Security Threats Perception
Employees
Background Check
Every day till the tenure ends
Nil
Temporary Workers
Partial – Contractor details
are available
Short Duration from a week
to couple of months.
Mild
Visitors
Almost Nil
Few hours
High
As the above table indicates, a visitor is an individual about whom the security
knows almost nothing, who visits for only for few hours and not likely visit again
and hence it is necessary to keep a tab of the visitor from a security point of
view.
Present Visitor Management System …
Present Visitor Management Systems are usually complex Computer Program with a host
of hardware devices which require training for Security Guards and also to the visitors.
VisiteXTM Touch is a touch-screen based system which can operate on its
own without much training. With an appointment based system almost an “Airport
Level” security can be maintained using VisiteXTM Touch.
Features of VisitexTM Touch
Appointment based system
Appointment Creation by sending a mail. One can intimate the appointment by sending
a simple mail to reception with all the details.
VisiteXTM Touch uses a very intelligent parser and hence the format does
not matter.
Email Invite for the Visitor !
An email with a barcode is sent to the user, explaining all the details, security
needs. The visitor is requested to visit with a print out of the mail and security
can physically check the print out against a valid ID from the visitor. This is
how an Airport level security can be maintained.
However if the security needs are not that high then much simpler process can also
be followed.
Leaving the office
When the visitor leaves the organization it is essential to note his/her exit.
This will help in identifying the number of visitors within the organization at
any given point of time. This can be done by simply scanning the barcode on the
badge.
Reports
Various reports like the currently inside visitors, visitors during day etc. can
be fetched from the kiosk by simply sending an email.
Get Directions
The visitors can get directions inside the building at a click of a button. These
directions can be downloaded on a phone via SMS.
Employee Badges
If an employee forgets his/her badge then it is possible to create an employee badge
by simply sending a mail to the Kiosk by the respective HOD. Employee can generate
a temporary badge for a day.
VisiteXTM Touch is a complete system with all the hardware & software
which can not only helps in saving the cost on consumables but offers a tremendous
cost saving because no operator is required.
